OptXCore Features
Powerful Features for Amazon Sellers
Everything you need to manage purchase orders, inventory, vendors, and financial integrations efficiently.
Purchase Order Management
Complete lifecycle management from creation to receipt with multi-status workflow tracking.
Key Capabilities
- ✓ Multi-Status Workflow: Draft → Submitted → Confirmed → Shipped → Received
- ✓ Partial Tracking: Handle partial shipments and receipts
- ✓ Line Item Management: Track quantities, costs, and variants
- ✓ Automated Notifications: Stay updated on status changes
- ✓ Document Attachments: Store invoices, packing slips, and receipts
Benefits
- • Eliminate manual spreadsheet tracking
- • Real-time visibility into order progress
- • Never miss a shipment or delivery
- • Complete audit trail for compliance
SP-API Compliant
Amazon SP-API Integration
Seamless synchronization with your Amazon Seller Central data through secure OAuth 2.0 authentication.
Which APIs We Access
- Orders: Correlate purchase orders with sales data and demand
- Inventory: Real-time stock level synchronization across all marketplaces
- Products: Catalog information, ASINs, and product attributes
- Fulfillment (Inbound FBA): FBA shipment tracking, receiving status, and inbound inventory management
- Advertising: Campaign performance metrics and advertising spend analytics
- Brand Analytics: Brand performance data, search terms, and competitive market insights
- Finance & Settlements: Transaction data, settlement reports, and financial records for accurate accounting and tax reporting
Security & Control
- ✓ OAuth 2.0 authorization (you control access)
- ✓ Read-only access (we never modify Amazon data)
- ✓ Encrypted data storage with AES-256
- ✓ Revocable anytime from Seller Central
Integration Architecture
Amazon Seller Central (SP-API)
Orders • Inventory • Products • Inbound FBA • Advertising • Brand Analytics
↓
OptXCore Application
Purchase Orders • Inventory • Vendor Management
↓
Financial Package / ERP
Financial Records • Vendor Bills • Reports
Vendor Management
Centralized database for all vendor relationships with complete profile management and performance tracking.
Key Features
- ✓ Complete Profiles: Contact info, payment terms, and shipping preferences
- ✓ Performance Tracking: On-time delivery, quality ratings, and reliability
- ✓ Communication History: Track all interactions and correspondence
- ✓ Document Storage: Contracts, certifications, and tax forms
- ✓ Spending Analytics: Purchase history and trend analysis
Benefits
- • All vendor information in one centralized location
- • Data-driven insights for better negotiation
- • Streamlined communication and collaboration
- • Performance accountability and improvement
Accounting & Tax Remittance Integration
Automated synchronization with your accounting system and comprehensive tax remittance tools for accurate bookkeeping, reporting, and compliance.
Capabilities
- ✓ Automatic Categorization: Expenses automatically categorized from POs
- ✓ Journal Entry Generation: Automated accounting entries
- ✓ Vendor Bill Creation: Sync bills directly to your ERP
- ✓ Reconciliation Tools: Match transactions and resolve discrepancies
- ✓ Sales Tax Calculations: Automated tax calculations across all jurisdictions
- ✓ Tax Remittance Reporting: Generate tax reports and remittance forms by jurisdiction
Tax & Compliance Features
- ✓ Multi-jurisdiction tax handling (sales tax, VAT, GST)
- ✓ Tax exemption management and documentation
- ✓ Automated tax report generation for remittance
- ✓ Tax reconciliation with marketplace settlements
Audit & Compliance
- ✓ SOX compliance for audit trails
- ✓ Real-time financial visibility
- ✓ Multi-entity accounting support
- ✓ Comprehensive transaction history
Enterprise-Grade Security & Compliance
Your data is protected with bank-level security measures and comprehensive compliance standards.
Authentication
- ✓ OAuth 2.0 for Amazon integration
- ✓ JWT-based user sessions
- ✓ Multi-factor authentication (MFA)
- ✓ Single Sign-On (SSO) support
Encryption
- ✓ AES-256 encryption at rest
- ✓ TLS 1.2+ for data in transit
- ✓ Encrypted database backups
- ✓ Secure key management
Access Control
- ✓ Role-based permissions (RBAC)
- ✓ Granular feature-level controls
- ✓ IP whitelisting (enterprise)
- ✓ Session management & timeout
Audit & Compliance
- ✓ Complete audit trails
- ✓ User action logging
- ✓ SOX compliance for financial data
- ✓ GDPR-compliant data handling
Security Testing
- ✓ Regular security assessments
- ✓ Vulnerability scanning
- ✓ Penetration testing
- ✓ Security incident response plan
Data Protection
- ✓ Daily automated backups
- ✓ 90-day backup retention
- ✓ Disaster recovery procedures
- ✓ Data export capabilities
Complete Data Transparency
We believe in complete transparency about what data we access and how we use it.
Amazon Data We Access
| API Section | Data Points | Purpose |
|---|---|---|
| Orders | Order IDs, dates, amounts | Correlate with purchase orders |
| Inventory | SKUs, quantities, locations | Stock level synchronization |
| Products | ASINs, titles, attributes | Catalog management |
| Fulfillment (Inbound FBA) | FBA shipments, tracking, inbound status | Monitor inbound inventory and receiving |
| Advertising | Campaign metrics, spend, performance | Analyze ad effectiveness and ROI |
| Brand Analytics | Search terms, market basket, demographics | Market insights and competitive analysis |
| Finance & Settlements | Transaction data, settlement reports, financial records | Accounting integration and tax remittance |
Data Retention
- Active accounts: Retained indefinitely during use
- Deleted accounts: 30-day grace period, then deleted
- Backups: 90-day rolling retention
- Financial records: 7 years (legal requirement)
Your Control
- ✓ Revoke Amazon access anytime from Seller Central
- ✓ Export all your data in CSV/Excel format
- ✓ Request data deletion (Right to be Forgotten)
- ✓ Full visibility into system activities
Learn more about our data practices
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